Traveler's Test

How to prepare for a large group holiday

How to prepare for a large group holiday

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Group holidays can be one of the most rewarding and joyous events of your life. Whether you are travelling with your best friends or reconnecting with far-flung family members, exploring a new destination together promises to be full of fun, laughter, and amazing experiences. However, with so many people to organize and keep happy, it is also a guarantee that there will be no shortage of stress in the planning process and while you are away. Make your life as easy as possible with these top tips for going abroad with a large group of people.

Establish your budget

First things first: establish how much money you are comfortable spending on the trip. Often people’s income and outgoings will vary wildly depending on where they are in their life, and you need to make sure that everyone is capable and calm when it comes to the cost of the holiday. Having a budget will also help you with choosing the best destination for your group holiday. People are often uncomfortable talking about money, so the best way to go about ironing out the finances is to set a clear budget from the outset and stick to it. The last thing you want is for any of your fellow travelers to feel unable to participate fully in the trip, or worse to pull out completely.

Plan as much as possible

Plan, plan, plan! While you may like to be more spontaneous when you travel on your own, having an itinerary in place is essential when you are travelling in a large group. People will feel far more relaxed knowing where they will be sleeping each night and what they need to pack for the trip. Planning in advance will also help to keep costs down with cheaper flight and hotel fares.

But have itinerary flexibility

While planning is essential, do not be too rigid. Having an itinerary mapped out hour by hour will go out of the window in the first day of your holiday – we all know that last-minute changes are inevitable when you travel. Also, it is unlikely that everyone will want to do all of the activities on offer. Build in some leisure time where people are free to split off and explore your destination on their own terms.

Take advantage of offers

There are often offers available for large parties travelling together, such as group-save train tickets to and from the airport and discounted prices for guided tours and site entrance fees. Make sure to do your research to find all of the options so that your hard-earned money goes further for your trip.

Give people responsibilities

Rather than leaving one person to take on all of the organization – a disaster waiting to happen! – spread out the essential tasks so that no one bears all of the burden of keeping the holiday running smoothly. For example, have one person as the timekeeper, another to carry essential documents, and so on.

Don’t forget to have fun!

Last but certainly not least – don’t forget to have fun! Try not to get thrown by sudden changes in plan and remind everyone that the main purpose of the holiday is to rest and relax and create amazing memories together. If you follow these tips, you won’t go far wrong.